Staff Spotlight Online Privacy and Cookie Policy

(Last amended on 28th April 2015)


Who we are

We are Staff Spotlight Limited. ("Staff Spotlight" / "we" / "us" / "our") a company registered in England and Wales under registered number 09385907 and our registered office is at 28 Cromwell Road, Camberley, Surrey, GU15 4HY. We are determined to build our reputation through a commitment to protecting the privacy and confidentiality of sensitive information. This statement sets out our Privacy and Cookie policy and explains what personal information we collect from users of our website and what we do with that information. If you have any queries about this policy or our information practices, please contact us using the details given at the end of the policy. Please note that this policy only applies to this website and not to any other websites, including any that are linked to it.


By using this website you agree that we can place the cookies described below on your device. Please refer to the ‘How to manage cookies’ section of this policy for more information.

By using this website you also signify that you have consented to our collecting and using the personal information that you provide to us in accordance with this Privacy & Cookie Policy. You will also be deemed to have read and accepted this Privacy & Cookie Policy.


What is a cookie?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. A device can refer to a computer, smartphone or tablet. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies at: and . For a video about cookies visit

Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.

How we use cookies

The cookies used on this website have been categorised based on the categories found in the ICC UK Cookie guide. A list of all the cookies used on this website, by category, is set out below.

Category 1: Strictly necessary cookies - These cookies enable services you have specifically asked for.

These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets, cannot be provided.

Category 2: Performance cookies - These cookies collect anonymous information on the pages visited.

These cookies collect information about how visitors use the website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.

An example of a performance cookie we use is:

Google Analytics

We use Google Analytics to give us insight into how our users interact with the website.  The information collected is anonymous and statistical in nature, including the number of visitors to the website, where they have come to the site from and the pages they have visited.

More information can be found at:

Category 3: Functionality cookies - These cookies remember choices you make to improve your experience.

These cookies allow the website to remember choices you make (such as your user name or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video. The information these cookies collect is anonymised and cannot track your browsing activity on other websites.

An example of a functional cookie we use is:


A content management session cookie used to remember selections and preferences which expires when the user exists their browser session.  The cookie stores no personal data or identifiers.

Category 4: Targeting cookies or advertising cookies - These cookies collect information about your browsing habits in order to make advertising relevant to you and your interests.

These are usually third party cookies (see section below) used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited the website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

How to manage cookies

Most web browsers automatically accept cookies.  However you do not have to accept cookies and you can, should you choose at any time, reject or block the use of cookies and delete all cookies currently stored on your device.

You can find out how to do this for your particular browser by clicking ‘help’ on your browser’s menu, or by visiting: . For example, in Microsoft Internet Explorer 7.0 you can delete cookies by selecting ‘Tools/Internet Options’, clicking on ‘Delete’ in the Browsing History section and then selecting ‘delete cookies’.  Options to accept, block or require notification for the use of cookies are found under: ‘Tools/Internet Options/Privacy/Advanced’. 

Please be aware however that if you chose to block cookies you may not be able to access certain features of the website.

Third party cookies

We may allow third party organisations to set cookies using this website in order to deliver services. If you would like more information about the cookies used by these third parties, please see their individual privacy policies listed below:

At present, there is no third party cookie information.

The information that we collect about you

This Policy applies to all information we receive from you, whether you are registering on our website or ordering any of our products. During the course of your use of this website, we will collect two types of information:

(i) Aggregated Information - This website automatically gathers certain statistical information such as the number and frequency of visitors. This information is only used in the aggregate and individuals cannot be identified from it. This aggregated information helps us to measure how individuals use the website and our services so that we can continually improve them.

(ii) Personal Information - We require personal information from you, such as name, address, date of birth and e-mail address, in order for us to perform the services offered by this website and to fulfill your requests. Some of this information is voluntary and the compulsory fields are clearly marked on the form.

What we do with your personal information

Your personal information may be used in a number of ways:

Identifying potential customers or subscribers.

As part of the account opening process for new customers, including verifying your identity.

Providing you with the services that you have requested, including dealing with your requests and queries and maintaining our records and for other administrative purposes.

For the purposes of operating our systems properly and to protect ourselves and/or our users.

For marketing purposes - please see the section entitled 'Marketing' below.

We may disclose personal information to reputable companies and suppliers whom we engage to process data on our behalf and who may be based outside the EEA.

We may also share statistical information gathered by us about you to reputable organisations, but the information we provide will not include details that would allow these organisations to identify you.

We may disclose personal information about you to government agencies, fraud prevention agencies and other lawful and/or competent authorities to comply with applicable laws, court orders or lawful government requests.


Unless you indicate otherwise when you register for one of our products or services, or later by changing your profile options under marketing preferences, we may from time to time send you promotional information about our products and services by email, post or telephone.

If you indicate your consent, we may send you information by email, telephone, post or mobile messaging from our great network of trusted partners whose products and services we think you will find useful.  We will give you details about the types of products and services offered by these trusted partners at the time we ask for your consent.  We won’t release your information to them but we will send you occasional messages from them that we think you’ll like.  You can always stop these messages whenever you want to – see below.

If you do not wish to receive such information, all our communications give you the opportunity to unsubscribe. In addition, you may log on to our website, log in to your profile and you will find a ‘marketing preferences’ tab. Click the boxes you wish to change, and save changes. You may also contact us by post by writing to Staff Spotlight Ltd, 28 Cromwell Road, Camberley, Surrey, GU15 4HY or by email at

Your statutory rights

You also have the right to receive a copy of all the personal information that we hold about you under S7 of the Data Protection Act 1998 by submitting a Subject Access Request. The statutory fee is currently £10.

Information security

We recognise the importance of keeping your personal information secure. We take reasonable steps to ensure that our online transactions are secure and that we protect the privacy of information provided to us. We have strict security and confidentiality procedures covering the storage and disclosure of information in order to maintain confidentiality; prevent unauthorised access; and to comply with the Data Protection Act 1998.

Changes to this policy

We may change this Privacy & Cookie Policy at any time by publishing revised or new terms on this website. By continuing to use this website after we change our Privacy & Cookie Policy you accept and will be bound by its terms. We will notify you of the date the changes were last made by including the date of these changes at the top of our policies.

If you have any queries about our on-line Privacy & Cookie Policy or our information practices in general, you may contact us by post by writing to Staff Spotlight, 28 Cromwell Road, Camberley, Surrey, GU15 4HY or by any of the other methods described in the Contact Us section of the website.